Fleet managers are logistics specialists in the transportation industry. Their role is to oversee operations with the goal of helping a business run safely and efficiently, while ensuring all processes stay in compliance with the industry laws and regulations. It’s a job position that requires a specific set of skills and those who are most successful normally have the same habits when it comes to their approach to work. But what are these habits and what do you need to do to be successful in this position? Let’s find out.

Goal Setting

Fleet managers need to set clear goals in order to be successful. This may include reducing fuel costs, improving safety, automating compliance, or increasing efficiency. You must first identify these goals and then create a plan on how you’re going to achieve them. The plan should be realistic and achievable, and it should also be tailored to the specific needs of the fleet.


Staying organized is the key to success in any business role. Keeping details that archive the schedules, vehicle defect reports and safety inspections is essential. You must also keep track of each drivers’ licenses and insurance information. Create a list of each vehicle’s make, model, and license plate number, and update it when necessary.

Take a Proactive Approach

Successful fleet managers are always looking for ways to be proactive when it comes to looking for systems that will improve driver safety and increase efficiency. Part of this role involves finding the best technology to automate tasks and stay compliant with laws and regulations. Electronic logging devices, for example, are becoming increasingly popular as a way of logging Hours of Service (HOS) records and recording essential data like movement and engine performance. GPS trackers can be used to highlight trending on key metrics on the dashboard of vehicles. To be successful, you need to be open to all of these types of technologies and be proactive in finding software solutions to your problems.

Financial Management

You should always be looking for ways to save money as there are many key ways to reduce expenses. One option is to manage fuel costs. This entails keeping track of fuel prices and using the right kind of fuel for your vehicles. You must also ensure your drivers are following best practices for fuel efficiency. This could include maintaining a steady speed, anticipating traffic, and accelerating gently. Another way to save money is to manage maintenance costs. This includes making sure your vehicles are properly serviced and that you’re getting the best deals on parts and labor.

Always Communicate

As with any leadership role, you must be able to inspire a team forward towards a common goal. The key to this lies in having great communication skills and a willingness to listen to your team. Schedule in regular meetings where you can check in with the drivers and get their feedback on how operations are running. Highlight any issues you have when they arise and always offer solutions that will overcome the problem.