Managing people and teams has and always will be a challenging task, for a small or big organization. HR tasks and overall work encompasses more than managing people, there’s much more that matters for an organization like handling training, compensation and staffing. Additional tasks like maintaining company policies, records and employee concerns make it a non-stop management of information, data and processes. There are software and tools available which make HR processes manageable and strengthen the organization as a whole. It pays big time in the long run for companies to invest in such processes to ensure smooth running of HR programs and helping organizations scale faster. Here’s how using HR systems can help you to meet the challenge of managing people.
Perhaps one of the most obvious ways HR software helps you to manage people is that it gives you the ability to monitor absenteeism effectively. With staff absence the sooner you spot an issue, and uncover the underlying cause is, the better.
A good HR package will allow you to set the parameters you want. When a member of your staff starts to take more time off than the average the system will alert you to this fact. You can then take a closer look at the issue.
In all likelihood, you will need to sit your staff member down, and discuss the problem with them. When you do, a good HR system will ensure that you have all the facts you need easily to hand.
Having the information you need in an easy to use format will help you to put together a script before the interview. Potentially the report can be used as a prop to help you to show your employee what is happening, and help them to tell you what is going on with their health, so you can provide advice and support when appropriate.
Identify and track skills
Most modern HR systems include a training management module to your package. Doing so can bring many advantages.
It allows you to list the qualifications and skills of each employee. You can then use this information to identify potential gaps in your team’s skill set, which then allows you to take steps to address that issue. For example, if you know a key member of staff is getting ready to retire you could send other members of staff for relevant training. That way when the person leaves you can potentially fill the vacancy internally. This has several benefits.
Your staff will appreciate your investing in them, which is a good way to keep your relationship with them on a good footing. Investing in your existing team will also help you with staff retention, which will reduce your need to be constantly getting to know, and manage, new members of staff. A process that is not easy for someone who is a natural introvert.
It also means that you will be recruiting for a lesser position, which should make the recruitment process faster and easier because you are less likely to be looking for someone with a specialist skill set.
You can easily find out more about HR software from Cascade HR, which sells some very interesting packages, and also provides free information that you can use to help you to manage the people that work for you more effectively.